How to Create Systems

This is the second article in this Sustainable Systems series.  For the first article, You’ll Never Be Organized Unless You Can Create Systems, click here.

What can Systems Do for You?

office-deskAs a Holistic Professional Organizer, I help my clients learn what I had to learn myself 25 years ago: how to create systems for running a home efficiently.

The word system comes from the Latin systema, which means a set of interacting and independent components forming an integrated whole.  It derives from the more ancient word sunistemi, a verb denoting union.

When you create efficient, effective systems for your home, it’s like you are setting up your home to be what I call your “success partner,”  and your home is then able to serve the full measure of it’s creation.  I believe our homes can do more than shelter us and provide structure for our activities.

When you have systems in place, your home will support you to live your dreams, to become the most successful versions of yourself.

How to Create Your Systems

When you create systems for your home, you deliberately decide:

  1. the functions you want each room to fulfill (e.g., meal prep in the kitchen)
  2. each step of those functions (e.g., mixing, cooking, baking)
  3. the equipment you need to support each step (e.g., pots, pans, bowls)
  4. the most efficient way to arrange the items for best work flow

You’ll need to create a system for every household task.  When I had my systems in place, I found I didn’t need all those built-in storage units I’d been dreaming about!

Below are some highlights from some of the systems I created in the early 80’s that I’m still using today:

  • Meal Prep: We clean as we prepare the meal, so that by the time we eat, the counters are clear.
  • Dishes:  We use the left side of the sink for dirty dishes, the right side of our double sink serves as a place to drain and dry everything we wash by hand.  When we start the dishwasher, we flip the “Dirty” card magnetically clipped to the front of the dishwasher to the “Clean” side, and we all take turns emptying the clean dishes.
  • Laundry:  We installed shelves and hanging rods in the laundry room.  Dirty clothes go into the laundry basket in our closet.  Once a week, I gather up the empty hangers, put them on top of the dirty clothes and carry the basket to the laundry room.  After sorting, washing and drying the clothes, I pull them out of the dryer and hang or fold them immediately.  Delicate items hang dry.
  • Bathrooms: I keep old washcloths under each sink, along with spray cleaner.  Each evening and morning when I use my sink, I wipe it down with the washcloth.  Each bathroom gets a complete cleaning once a week.
  • Our Bedroom: We own the most luxurious bed linens we can afford, and I love to walk into our room when the bed is made, so I take a few minutes each morning to create that loveliness for myself!

About Storage Containers

You’ll notice that buying lots of storage containers is NOT part of creating your systems.  I’ve seen people spend hundreds of dollars on plastic bins they didn’t need once we’d de-cluttered and created their systems.  I’ve also seen people spend thousands of dollars on built-in shelving and garage systems to store items they really didn’t use or need.

To save your money, I recommend against buying storage containers until after you’ve:

  • completely released everything you don’t use, need, and love
  • gone through the 4-step Creating Systems decision process above

I’ll share more about when and where to buy storage containers in my next blog post.  If you’d like my expertise as you create your systems, I’m offering a special $200 May Savings on my Mess to Success HomeStudy course.

  1. Find out more: www.transformingspace.com/messtosuccess/
  2. Click to register and, in the Coupon Code box, type MaySavings to receive this $397 course for only $197… only until May 31!

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